Accounts Payable Specialist

Job Description: Facility Address: Janesville, WI 53548 Number of Weeks: 13 Shift Information: 8-4:30 M-F Rate Type: All Inclusive Rate: $18-$21/Hr.
Guaranteed Hours: No Guarantee Overtime Type: By The Week Overtime Starts After: 40 On Call Rate: No Call Call Back Minimum (Hrs.
): 0 Hour Minimum Specialty Type: Accounting Sub Specialties: Accounts Payable Duties: We are looking for those who have Accounts Payable experience.
1 year of data entry experience required, data entry with Accounts Payable preferred.
Accounts Payable Specialist must be fully vaccinated for COVID-19 and Flu.
Essential Duties and Responsibilities: Reviews all invoices for appropriate documentation and approval prior to payment.
Sorts and distributes incoming mail from the PO Box and shared email account.
Processes PO matching invoices of up to 100 plus line items and attachments.
Prioritizes invoices according to cash discount potential and payment terms.
Processes check requests and business expense reimbursements.
Scans invoices into batches for uploading into the AP Portal or into the Payables system.
Processes complex invoices such as through spreadsheets or AP card programs.
Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models.
Responds to all vendor inquiries and maintains vendor information in the database for accuracy.
Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation.
Files and/or retrieves invoices responding to requests from departments as needed.
Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices.
Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate.
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