Accounts Payable/Accounts Receivable Clerk

*ACCOUNTS PAYABLE / ACCOUNTS RECEIVABLE CLERK* *Part time / 20-25 hours per week with potential for full time status* *Starting wage / $15-$17 per hour DOE* *1 INTRODUCTION* 1.
1 The purpose of this task and duty list is to specify the duties of the Accounts Payable / Accounts Receivable (AP/AR) Clerk at ABT Water Management, Inc.
*2 BASIC FUNCTIONS* 2.
1 The basic function of the AP/AR Clerk for ABT Water Management, Inc.
is to aid the Accounting Manager with the smooth and efficient operation of the accounting areas of the company.
2.
2 The AP/AR Clerk is responsible for helping the Accounting Manager with the maintenance of appropriate accounting records and data entry of accounting statistics and information.
2.
3 The performance, as directed, of reviewing various accounting files and records and preparing special and standard reports for finance and other corporate divisions / departments.
The preparation of reports will include mathematical computations and proficient use of a PC.
*3 REPORTING RELATIONSHIPS* 3.
1 The AP/AR Clerk reports to the Accounting Manager.
3.
2 It is essential for the Clerk to develop and maintain effective working relationships with other coworkers while maintaining confidentiality in matters pertaining to the Accounting department.
*4 REQUIREMENTS* 4.
1 High School Diploma or G.
E.
D.
required.
4.
2 Office experience with a medium size sales / service company preferred.
4.
3 Experience using accounting software such as AccountEdge and Excel is highly preferred.
4.
4 Experience handling sensitive information and maintaining confidentiality preferred.
4.
5 Must have the skills and knowledge to keep all lines of communication open within the office, and from external sources to review various statements and update the proper account.
Ability to work with team members that have exact time deadlines and ever end-of-the-month results in a heavy workload.
Knowledge of various filing systems.
4.
6 Mental abilities are required to compute business math formulas and to enter financial data and other information into the PC software.
Ability to compose letters and memos as directed.
This position will require a self-starter who can meet “Close” dates.
4.
7 Must have strong organizational skills and attention to detail.
*5 WORKING CONDITIONS* 5.
1 The work is primarily performed in a climate controlled, non-smoking office.
5.
2 The schedule is currently 10:00 AM to 2:00 or 3:00 PM CST Monday through Friday.
*6 ESSENTIAL FUNCTIONS* 6.
1 As directed by the Accounting Manager in an accurate and in a timely manner, complete all work assignments, perform the work as per the scheduled hours, and make the most effective use of their time and talent.
6.
2 Perform a wide variety of duties involving a general knowledge of accounting and company operations and activities, utilize the company communications systems, (telephone, fax, messages, bulletin board(s) and the delivery of all messages / information), utilize the company and department policies, and procedures, and meet specific objectives or as directed by the Accounting Manager.
6.
3 Maintain, in good order, all records and files assigned to this function and the safekeeping of all company records including computer information.
6.
4 In a timely and efficient manner, process accounting information from the separate departments and update information from the field or customers.
6.
5 Maintain confidentiality of all financial and personnel matters related to the Accounting Department.
6.
6 Follow company and department work rules and regulations as established.
6.
7 Ensure that documented standards for routine office procedures and systems are being followed.
6.
8 Maintain the working area in a neat, orderly and hazard-free condition.
6.
9 Read, understand, and sign paperwork confirming that their Job Description or Duties List is understood and can be performed.
6.
10 Read and comply with all company rules, regulations and policies.
*7 DUTIES AND TASKS* 7.
1 Collect all necessary receipts from employees.
7.
2 Match all purchase orders/packing slips with all vendor invoices.
7.
3 Input all vendor invoices.
7.
4 Ensure all invoices are paid on time.
7.
5 File all pertinent documents in the proper vendor folders.
7.
6 Assist in preparing all escrow payments to customers on a monthly basis.
7.
7 Assist the residential billing department with monthly ACH payments made by residents for their water bills.
7.
8 Prepare all bank deposits.
7.
9 Record all escrow/batch deposits.
7.
10 Maintain shipping log of all items sent UPS.
7.
11 Invoice all customers for equipment and parts sold over the phone, through the online store or as part of meter installations performed by the ABT crew.
7.
12 Perform any other duties and tasks as may be assigned by the Accounting Manager.
Job Type: Part-time Pay: $15.
00 - $17.
00 per hour Expected hours: 25 per week Benefits: * Flexible schedule Experience level: * Under 1 year Schedule: * 4 hour shift Ability to Relocate: * Beloit, WI 53511: Relocate before starting work (Required) Work Location: In person